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Applying to Grad School

Yesterday I received a message inquiring about applying to graduate school and how they should begin preparing for the application process. I thought this was a great question and that I should share my response with a wider audience. Of course, I can only speak with any real authority on applying for a history masters and/or PhD program but, for the most part, much of this applies to all graduate programs.

First, it is never a good idea to apply for a graduate program at the last minute! If you are thinking about applying at the end of 2014 or beginning of 2015, now is the time to start planning.

1. Research and Connect
I think the biggest mistake applicants make is blanket-applying to a large number of programs without researching what topics or areas of study that program offers or specializes in. For example, many schools specialize in certain areas of history, like European, American, Latin American, or Ancient history. If you want to study Chinese history, you shouldn't apply to a program that doesn't offer courses on that topic or specialize in that field. It doesn't matter how good your grades are, you won't get in!

Once you have selected a program with topics of study you are interested in, you need to reach out to the faculty member (or members) you would like to work with.  Yes, emailing a stranger can be uncomfortable, but connecting with faculty and letting them know you are applying to the program and are interested in working with them is crucial. They will be inundated with applicants and this will help you standout from the crowd. Don't feel awkward, scholars love having motivated students who want to work with them!

2. Personal Statement
Almost every program will ask for some form of personal statement. These are difficult to write so start early! They need to be thoughtful and specific. You want to highlight why you want to study history (or another subject) and why you will succeed in their program. You want to be clear about what you want to study, but not so specific that they think you aren't willing to learn new things and grow. So for example, you might say I want to study the American Revolution, instead of saying I want to understand what made General George Washington great. You should also name drop in your personal statement. If there is a faculty member you would like to work with, mention them by name. You want to tailor your personal statement to each university you are applying to.

If you would like to read my personal statement as an example, just Email Me!

Some programs will also ask for a writing sample. I can not stress enough that this needs to be well-written and error free.

3. Scores and Grades
The good thing about graduate programs is no one cares how "well-rounded" you are. They are looking for specific skills and areas of competency. So if you are applying for a humanities program, odds are no one will be overly critical of your less than stellar math grades. That being said, your overall GPA should be good. If it isn't you need to explain why in your personal statement. Being honest makes you a more viable candidate.

You will also probably be required to submit test scores--either the GRE, LSTAT, GMAT, etc. More and more schools are placing less emphasis on these scores, but they are still important. You need to meet the minimum requirements to get your foot in the door. Unfortunately, everyone applying to grad school will have a good GPA and test scores, so you really need to study and do the best you can on these exams. Fortunately, you can take them multiple times, but be warned they are pricey. I recommend studying for 2-3 months and then taking the exam for the first time. But make sure you have 6-8 weeks before your application is due, just incase you bomb your first attempt and need to re-take.

4. Letters of Recommendation
These are so important! You need to carefully select who you ask for letters of recommendation--another reason why starting early helps. Ask professors from your undergrad who you have worked closely with. Asking professors who don't remember you or don't really know you will yield horrible rec letters. They will be generic and unenthusiastic, and this is an immediate red flag for admission committees.

So, if you haven't connected with any of your undergrad professors, now is the time to get started! Establish relationships with them by working on a special project or paper. That way they will have something meaningful to write on your behalf. Do not ask family, friends, or employers. Graduate programs care mostly about your academic performance.

Don't wait until the last minute to ask for a letter of recommendation from a professor. And when you do ask, help them out by providing a cheat sheet of yourself. Include your grades, GPA, research projects, awards you have won, etc. This will help them craft a really specific letter that highlights all of your talents and achievements.

I am sure there are things I am missing, but these are the most important parts of the application process. If you have any specific questions about applying or about history programs in general, please don't hesitate to Email Me! Like I said before, scholars love to hear from promising students and love (I mean love) to mentor (it makes us feel important lol).

Hope this helps!

Ashley B
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  1. Totally great points! I can only say this for med school... but scores/grades are definitely the number one thing, mostly because there are cut offs. Once your past the cut off point, then they start looking at the whole application.

    I love reading about other grad (is med school technically considered grad school?) students point of views! Great post :)

    AJ | TheAJMinute

  2. What a great list! All of these are especially helpful for those who are looking to move straight from undergrad into grad school (or shortly thereafter). As a grad student who moved into the professional world (of higher ed - similar to you!) after completing my undergrad, I would like to add that if you are in this case, looking to your professional mentor or other person with whom you have worked closely for a letter of recommendation is also a good idea.

    I recently did a part time stint in graduate admissions and what I would also recommend to everyone is to make sure to understand the admissions requirements for the graduate school as a whole and also the departmental requirements (I regularly encountered students who seemed to have a hard time grasping that).

    Ashley were you a GA or TA during your masters? I am considering leaving my position at the university (I work at a FL Panhandle university -- I'm sure you will know which one:)) and I'd like to be a GA or TA because I like teaching and am eager to get some experience, so do you have any helpful hints on acquiring a graduate assistantship (or even an internship)? Thanks!

    1. Hi Denise, yes great points about applying as a post-graduate professional. Yes, I was a TA as a masters student and I am currently a TA (or GA as we call it) for my PhD. For most PhD programs you have to be a TA/GA. I think GAing as a master's student is really important and the key to getting one (since they are often limited at the masters level) is working closely with your advisor and getting to know the faculty. You need to be memorable, so stand out through your academic performance (i.e. presence in the classroom) and connections. Getting to know the "right" faculty members is important. So focus on faculty who are heavily involved with the graduate program. Hope this helps and good luck!

  3. Thank you, thank you, thank you! This is so helpful! I'm a junior at UNC, and I'm starting to look into graduate programs. Can I periodically e-mail you asking for advice and such? I'm a mess. I need some sort of a mentor.

    1. Of course you can, I look forward to it! My email is at the top of the blog now :)

  4. Great tips Ashley! I will definitely remember these for when I apply in the future!!


  5. Great tips! I used to work in an admissions office at my grad school and I definitely agree that letters of recommendations are very important, make sure the recommendations come from a variety of classes (also it doesn't have to be your best classes, just ones you showed major effort in). In regards to the personal statement, make sure its a page long (not longer, not shorter) it sounds weird but one-paragraph long personal statements looked cheap and admissions doesn't want to read really long ones either!

  6. Great advice! I just finished applications for the 2014 season in history and am now nervously awaiting responses (and hanging around waaay too much on Grad Cafe). I opted not to contact faculty because I heard so many mixed things about doing so, and I didn't really have anything to ask. Someone told me it could be detrimental (although I kind of doubt that unless you made some kind of faux pas) and then my undergraduate thesis advisor said she's ambivalent about receiving emails from applicants. However, it sounds like if you have a good question, it's good to connect!


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